To complete an Event Notification form, click here.
In addition to hall hire, synagogues need to consider the following when hosting events on their premises.
- What type of event is it and who is responsible for organising it?
- Does Head Office need to be informed? You will need to complete an insurance risk assessment for any event beyond the realms of a social gathering (eg a bouncy castle will be on site, or there will be a barbecue). Please contact Avi Cohen, Property and Projects Manager, on 020 3870 4730 for more information or if you are unsure as to whether this is necessary for the planned event.
- If food or alcohol is being served or sold, consider food hygiene requirements and any necessary license applications. (For more information, please see https://www.food.gov.uk/safety-hygiene/providing-food-at-community-and-charity-events and https://www.gov.uk/guidance/alcohol-at-charity-meetings-and-events)
- If children are involved in the event, ensure the relevant safeguards are in place, including a) DBS checks for staff and volunteers b) safety and standards compliance of all equipment
- If music is being played, consider whether a music license will be required (https://www.gov.uk/guidance/entertainment-licensing-changes-under-the-live-music-act#do-i-need-a-licence-for-music-entertainment)
Is there to be a raffle, sweepstake or tombola? As long as it meets the criteria below it will be considered an ‘incidental non-commercial lottery’ and does not need to be registered. (for more information see https://www.gamblingcommission.gov.uk/public-and-players/fundraising-and-lotteries)
- An “incidental non-commercial lottery” is a term that includes raffles, sweepstakes and tombolas.
- Tickets for this type of lottery must be sold and the winners announced at the event.
- Anyone at the event (including children) can take part in this sort of lottery.
- The expenses that can be deducted from the proceeds must not be more than £100, and no more than £500 can be spent on prizes (not including donated prizes).
- If photos will be taken or the event will be recorded, ensure permission has been obtained from participants before using for marketing purposes.
- Consider a wet weather plan if the event is to be held outdoors
- Ensure an emergency plan is in place and that guests have been made aware of it, including notification of emergency exits and assembly point
- Consider having a trained first aider on site and ensure there is a stocked first aid kit
- Consider security arrangements for the event – if it is being publicly advertised, contact the CST for their advice and support on the day
- For paid events – if payment is to be taken on the door, consider how cash (and data) will be kept secure – contact Avi Cohen, Property and Projects Manager, on 020 3870 4730 for information on the Federation’s insurance requirements
- If any third parties are involved in the event, ensure they have their own liability insurance and request a copy of the certificate
- Consider provisions for disposal of waste after the event
- If on-site parking is to be permitted, consider what logistic and security arrangements may be required for this.